How To Reduce File Size Of Powerpoint
Are y'all wondering "why is my PowerPoint file too large?"
PowerPoint presentations can easily increase in size over time. Every bit you're adding more than video, images, audio, and slides, the file size will increase as well.
I've often found myself striking my email attachment limit when sending PowerPoint presentations to others. I couldput information technology in a Dropbox share or upload information technology online, but the real problem is that the presentation should be downsized kickoff.
Luckily, there are some expert techniques that'll aid yous reduce the size of your presentation files. In this tutorial, I'll walk y'all through several tips and tricks to reduce your PowerPoint file size.
Learn these skills to aid reduce the size of your PowerPoint files—your clients and collaborators just might thank you for it.
Need More Help? Download Our eBook on Making Great Presentations (Costless)
We also have a helpful complement to this tutorial. Quickly grab information technology before you lot read on. Download our Free eBook: The Complete Guide to Making Great Presentations. In it you'll larn how to y'all write, pattern, and evangelize the perfect presentation.
Quick Ways to Reduce Your PowerPoint File Size (Watch & Learn)
In this quick video, I'll teach you my techniques to reduce PowerPoint file sizes. I'll walk you through, footstep-by-step, several tips that assist you shrink and optimize your PowerPoint presentations. These tips will aid yous trim a file earlier you share it with others.
How to Reduce Yous PowerPoint File Size
Miss any of the tips in the video, or prefer a written version of these steps? Bank check out the instructions below to find out more than about how to reduce your PowerPoint file size.
This tutorial was created using the macOS version of Windows 365. If yous're using a different operating organization or a different version of windows, your steps may be slightly unlike.
Larn all about compression techniques and other means to quickly shrink your PowerPoint PPT file size downward. Earlier we get started, the template I've chosen to work with in this tutorial is Agio PowerPoint Presentation from Envato Elements. It's a premium template with some keen features I call back you'll really relish.
At present, permit'south learn how to reduce your PowerPoint file size:
1. Shrink Selected Pictures in PPT File
Images are hands ane of the largest parts of almost PowerPoint presentations. Compressing them can decrease the size of your PowerPoint file.
Often, I find myself pasting images into a presentation from all over the web, on my estimator, and using built-in graphics. As I'm doing this, I'm often bringing large paradigm files into my PowerPoint without thinking of how the file size affects my PowerPoint file. That can make for a quick and fluid design process. But it'll leave y'all with some cleanup needed.
To go started with paradigm compression, select an image inside of your PowerPoint PPT file. On the ribbon, you lot'll see a Picture Format tab. Click on this tab, and then observe the Shrink Pictures option.
Afterwards you've selected the Compress Pictures pick in PowerPoint, you'll see a new pop-upwards menu to tweak the compression settings for the selected image.
On this menu, there are two central settings to double check:
- Ensure that Delete cropped areas of pictures is ticked. This removes any pixels that we've already cropped out of an image. Keep in heed that this prevents you lot from re-cropping the picture to include those pixels later on.
- Fix a Resolution on the low-cease of the options, such as 96 ppi to really reduce the allegiance of images and reduce the PowerPoint PPT file's size.
If you've got several key, large images that you lot want to shrink, utilize this feature every bit a starting betoken to downsize your presentation file.
2. Compress All Pictures in Your PowerPoint
Now that we've learned the value of compressing images, let'southward learn how to batch compress every image in a presentation.
Once once again, we'll be working on the Compress Pictures bill of fare. With an image selected, get to Picture Format > Compress Pictures. On this carte, the option reads Use to: All pictures in this file. This has the same effect and will downsize your images.
Be careful when using this characteristic! It'll certainly reduce the size of the images in your PowerPoint PPT file. Brand sure that you aren't permanently removing any cropped areas of images that you'll want to re-use.
iii. Salvage Your PowerPoint in a .zip File
Once you've saved your PowerPoint slides, it helps to shrink them into .zip files. This is a built-in feature on Mac, and it's very useful if you want to share your PPT slide decks with others.
When you save your file, navigate to the folder where it is contained. Right-click on the file, and you'll see a dropdown carte appear with an array of options. The 1 you're looking for is labeled Compress, followed by the name of your file.
Click on it, and macOS will parcel your PowerPoint file into a compressed .zip file. This streamlines sharing by reducing your PowerPoint file size.
iv. Link to Videos in Your Presentation
Many presentations will include video files to add some variety to the presentation. But how y'all add them will really affect the size of your finished PowerPoint file. Another option to compress your PowerPoint file size is to link to multimedia objects, instead of embedding them inside of the file.
To begin inserting a video on your reckoner into your PowerPoint file, go to the Insert tab on the ribbon and click on Video > Movie from File.
In PowerPoint, at that place are really 2 means to include video files in your presentation:
- Insert the video straight into the PowerPoint file itself.
- Link to the video file.
Both of these options will identify a video on the PowerPoint canvass, merely in very different means. Inserting the video will include it every bit a role of the PowerPoint file. Information technology's actually bundled inside of the PowerPoint file. So, you can send it to anyone and the video will play.
To link to the video, browse to where the video file is stored. Click the Options push button in the lower left corner and choose Link to File to insert the video inside of your PowerPoint file.
Linking to the video references the original file and merely links to it. Basically, you're creating a reference to the video file instead of calculation it to your presentation file.
The downside to this approach is that if you link to your video and send your presentation to someone else, the video won't play correctly. PowerPoint volition be looking for the video on the local device instead of within the PowerPoint file.
Ideally, your video is hosted somewhere online, similar YouTube. So, you neither have to embed the video in your PowerPoint file, or link to it on your computer.
5. Use the Insert Tab to Add together Photos
Photos are the best fashion to bring your PowerPoint slides to life. But if you need to reduce PPT file size, sometimes they can cause you problem.
But that doesn't hateful y'all should go out photos out of your slide decks. Yous can use a different technique to add together them to your slides and enjoy smaller file sizes.
When you utilize a PPT template, you may find that yous tin drag and drop images correct onto your slides. This is the easiest - and fastest - way to add photos to your slides. But it too has a price in file size.
Images that you drag and driblet onto slides aren't compressed at all. For one or two images, this doesn't matter. Just if you've got a fully illustrated deck, your file size can quickly get out of control.
To assist with this, endeavour using PowerPoint'due south Insert tab to add photos.
Working on a slide, go to Insert upwards on the ribbon. Then, choose Pictures > Picture From File. Browse to a photo that yous've saved. Click Insert to add information technology to your slide.
This way, PowerPoint compresses and reduces the size of any photos that you add together to your slide deck.
half-dozen. Share PPT Slides in PDF Format
Let's face it. PowerPoint slides are built for sharing. That ways that you need to know how to reduce PowerPoint file size at every opportunity.
At the same time, you lot need those who you share slides with to be able to read and view them on any device. Fortunately, these ii goals can exist easily accomplished at the same time.
Past saving a PPT deck as a PDF file, you tin see how to compress PowerPoint file size fast. Plus, PDF files tin exist read on almost any device. They also take up less file infinite than a .ppt or .pptx file. They brandish your slides without the format settings that PowerPoint adds.
When you lot click Save As to save your slide deck, choose PDF from the File Format dropdown. In moments, your slide deck will exist in a versatile, minimally-sized format that you can share far and wide.
7. Reduce Embedded Characters
When you think nearly how to compress PowerPoint file size, fonts are a big function of it. You may use custom fonts in your piece of work, and you need to be sure that other users can run into them. That's true even if they don't have the fonts installed on their computer.
Fortunately, at that place'south an piece of cake fix. This helps you reduce PPT file size fast. Working in PowerPoint, go to the PowerPoint > Preferences menu on the macOS card bar. Under Output and Sharing, click Save.
By default, PPT embeds fonts so that they're always visible. But using this setting can brand your PowerPoint files larger.
Check the box adjacent to Embed Fonts in the File, and finally check Embed Only the Characters Used in the Presentation.
Now, by default, when you salve PPT decks with custom fonts, they won't have up much extra file space. This is how to reduce PowerPoint file size quickly.
8. Use Charts and Embedded Objects as Images
PowerPoint offers a variety of ways to pull in extra information on your spreadsheets. These can include Excel charts, graphs, and much more. But by linking data in this fashion, you may observe yourself working with very large files.
Retrieve, illustrations like this display data. Their ability to update from the source is useful, but it increases PowerPoint file size. Instead of adding live-updating charts, try adding screenshots or image versions instead. By irresolute charts and objects to images, you can salve file space immediately.
Once you've got the images saved, add them to your slides with the Insert carte du jour. This saves space over dragging and dropping.
Best PowerPoint (PPT) Presentation Designs on Envato Elements (Unlimited Downloads)
Envato Elements has thousands of the very best PowerPoint presentation designs for you. Information technology's a compelling offer. Unlock unlimited downloads with a flat-charge per unit monthly membership.
Recollect that trying to reduce PowerPoint file size means cutting your style? Call up again. Thanks to versatile Envato Elements templates, y'all capture the best of both worlds. Reduce PPT file size while you build stunning stylish slides for every occasion.
Elements helps you reduce PPT size with stylish templates featuring:
- infographics
- slideshows
- timelines
- animations
Simply drop in your content, and you're on the way to the almost bear on at minimal size. Join Elements at present.
5 Superlative Templates to Reduce PPT File Size (From Envato Elements - For 2022)
These stunning templates from Envato Elements make information technology easy to reduce PowerPoint file size:
1. Librario | PowerPoint Template
Never give up on way when you effort to reduce PPT size. Librario is a spectacular PowerPoint template for whatsoever projection. Within, you'll find over 150 slides in every layout imaginable. These are spread over v beautiful color themes. Chief slide layouts make bulk edits unproblematic. Plus, that helps reduce PPT file size also.
2. SENSASIONAL PPT
When yous think about how to reduce PowerPoint file size, consider what you're trying to practice. Likely, you lot desire to share your slides with an audition nigh. That means giving them slide layouts they'll be thrilled with. SENSASIONAL delivers, with 30 dark and fashionable slides inside. Every element is fully customizable, with drag-and-driblet graphics.
3. Visualizm - Pop Art & Graffiti PowerPoint Template
Cheers to Elements, you tin can add images and notwithstanding reduce PowerPoint file size! Visualizm is a sleek, modern template to help you lot do exactly that. With cool, grungy vibes, information technology's piece of cake to arrange to your next project. Custom placeholders let y'all add in content with just a few clicks. There are fifty-fifty vector icons included for quick style changes.
iv. Station PowerPoint Presentation
Station is another premium PPT template to reduce size and heave blueprint. It's illustrated in memorable shades of pink and purple. They're certain to grab audition attention. Each slide is completely customizable, with some featuring world maps and unique icons. A handy reference guide is included if you demand assist getting started.
v. Defender - PowerPoint Template
Imagine how to shrink PowerPoint file size while even so sharing plenty of content. One manner is to embrace minimalism. Trendy and mod, this design focuses on sharp contrasts and open spaces. Defender is a prime case, featuring 30 handcrafted slides. Primary slides and epitome placeholders make it like shooting fish in a barrel for you to build astonishing slide decks.
More Meridian PowerPoint Templates
At Envato Tuts+, we're passionate well-nigh PowerPoint templates. They assistance our readers save fourth dimension and give great presentations without learning how to practice everything on their own.
We keep the best PowerPoint templates listed in our guide, Microsoft PowerPoint Templates (Ultimate Guide to the Best PPT.) Run across fifty-fifty more than of the best PowerPoint templates with these handcrafted selections:
Mutual PowerPoint Questions Answered (FAQ)
In this tutorial, you've learned how to reduce PowerPoint file size. This is an important skill to save deejay space and make it easier to share with your collaborators. Reduce PowerPoint file size to be a considerate presenter and content creator.
It'southward okay if you still have questions afterwards you lot reduce PPT file size. Permit'southward tackle five of the nigh popular PowerPoint questions:
1. What Are PowerPoint Layouts?
One manner to reduce PPT file size is to re-use like designs with only minor modifications. PowerPoint layouts give yous pre-built sets of slide designs that save y'all time.
Acquire how to use layouts with the help of this tutorial:
ii. What Dimensions Should You Use For PowerPoint?
Dimensions draw the shape and size of your PowerPoint template. Your settings matter considering they'll help you embrace the screen completely. Choosing lower dimensions can also aid you reduce PPT file size.
Read our tutorial to learn more.
iii. How Exercise I Work With Images in Microsoft PowerPoint
Images are one type of content that can really increase your PowerPoint file size. It'south of import to work with them advisedly and so that your PowerPoint doesn't explode in file size.
Pairing this tutorial with what you've already learned helps yous master how to reduce PowerPoint file size. Y'all'll see options that show you how to shrink PowerPoint file size by modifying images.
four. How Should You Show Data in PowerPoint?
Never create a slide that's chock full of data and statistics in pure text format. Instead, lean on graphs charts to brandish the data in an intuitive fashion. PowerPoint makes this piece of cake, and we'll prove you how.
By the way, mastering charts and graphs can likewise help you reduce PPT file size. When you employ well-crafted visuals instead of embedding data, your file size will actually benefit. Acquire how below:
5. Can You Export
Accept you had issues reducing PPT file size to the betoken you tin can email it? Hither'south an idea: export it equally a video, so upload it to a service like YouTube.
Learning how to reduce PowerPoint file size is sometimes a affair of working around the app. Yous tin can export your PowerPoint presentation as a video, then use an online platform to overcome large files. Larn how with this tutorial:
Learn More About How To Use Microsoft PowerPoint
Pro presenters know that the work of learning is never done. They're ever sharpening their skills and improving their knowledge. PowerPoint has so many features that it's impossible to know them all.
You know how to reduce PowerPoint file size to accommodate more than options. Keep learning past checking out our resources, How to Use PowerPoint (Ultimate Tutorial Guide.) Here are three top tutorials to pair with your new knowledge of how to reduce PowerPoint file size:
Make Dandy Presentations (Complimentary PDF eBook Download)
We've got a helpful compliment to this tutorial, which volition walk y'all through the complete presentation process. Larn how to write your presentation, pattern it similar a pro, and prepare it to present powerfully.
Download our new eBook: The Complete Guide to Making Great Presentations. Information technology's available for free with a subscription to the Tuts+ Business organization Newsletter.
Epitomize and Keep Learning More About PowerPoint
In this tutorial, I showed you some quick steps to reduce the size of your PowerPoint files. Post-obit these uncomplicated workflows will optimize your presentations and proceed storage space to a minimum.
There's no reason to cease learning PowerPoint now. Here are tutorials to help you proceed growing your presentation and PowerPoint skills:
- forty+ Crawly PowerPoint Templates is a keen resource to find great-looking presentation templates if you want to jumpstart your presentation's visuals.
- Charting is a great way to nowadays numerical values in an like shooting fish in a barrel-to-understand format. It's simple to brand charts in PowerPoint; check out How to Brand Great Charts in Microsoft PowerPoint to build those skills.
- Sven Lenaerts has a wonderful tutorial with beginner presentation design communication, inHow to Make Your PowerPoint Presentation Design Meliorate.
How did these tricks reduce your files? Permit me know in the comments, or if yous've got whatsoever questions about how to reduce your PowerPoint file size, feel free to ask.
Editorial Annotation: This tutorial was originally published on May 1, 2017. It's been revised to go far current, accurate, and up to date by our staff—with special assistance from Andrew Childress.
How To Reduce File Size Of Powerpoint,
Source: https://business.tutsplus.com/tutorials/how-to-reduce-your-powerpoint-ppt-file-size-way-down--cms-28709#:~:text=Right%2Dclick%20on%20the%20file,and%20reduce%20its%20file%20size.
Posted by: prindlelareltat.blogspot.com
0 Response to "How To Reduce File Size Of Powerpoint"
Post a Comment